National Real Estate firm is currently seeing an Office Coordinator for their corporate office located in Seattle, WA.
The ideal person has 2+ years of administrative experience and looking to get their foot in the door with a growing firm.
The position is paying up to $36/hr and the company would like to hire ASAP.
Responsibilities:
- Provide executive administrative support to regional leadership, including managing complex calendars, coordinating travel, and handling expense reports.
- Serve as the main point of contact for office visitors by managing front desk duties and assisting with inquiries in a welcoming manner.
- Organize office catering needs and arrange food orders for lunches, meetings, birthdays, and other events.
- Distribute incoming mail and packages daily, handle outgoing mail requirements, and prepare FedEx shipments as needed.
- Keep the regional office clean and organized, ensuring conference spaces are prepared for meetings and events, with all technology functioning properly.
- Regularly inspect shared spaces, including conference rooms, huddle rooms, and kitchen areas, to maintain cleanliness, organization, and sufficient supplies.
- Assist with fulfilling sponsorship benefits for business and community organizations as required.
- Act as the office emergency administrator, including managing emergency supplies, monthly checklists, and resource documentation.
- Provide general support to the regional team as needed.
- Perform other duties as assigned.
Qualifications:
- Bachelor’s degree required.
- Minimum of 1 year of administrative office experience, ideally in a corporate setting.
- Advanced proficiency in Microsoft Office, particularly in Outlook, Word, Excel, and PowerPoint.
- Strong interpersonal skills, with the ability to build relationships at all organizational levels.
- Ability to anticipate needs and thrive in a fast-paced environment.
- Exceptional verbal and written communication skills.
- Service-oriented mindset.
- High attention to detail and strong organizational abilities.
- Capability to handle multiple projects simultaneously.
